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How to import contacts

Import contacts from Excel or CSV files into QuickText with a simple step-by-step wizard.

Video Tutorial

Quick Overview

The import wizard guides you through 5 steps:

  1. Select File – Choose your Excel or CSV file

  2. Preview Data – Verify your data and select worksheet (for Excel files)

  3. Map Columns – Select phone column and additional columns to import

  4. Import Options – Configure phone formatting, duplicates, and list assignment

  5. Review & Import – Confirm settings and run the import

Supported File Formats

  • Excel: .xlsx, .xls, .xlsm, .xlsb

  • CSV: .csv

Things to Know

First Row as Headers Your file (ideally) should have column headers in the first row. The wizard uses these to help you map columns.

Phone Column Auto-Detection QuickText automatically detects your phone column if it contains words like "Phone", "Mobile", "Cell", or "Tel". Multiple Columns You can import additional columns (e.g., First Name, Last Name, City) that will be added to your Contacts table. These can be used as placeholders in your messages.

Phone Number Formatting Enable "Standardize phone numbers" to convert all numbers to international E.164 format (e.g., +15551234567). Select your default region for numbers without a country code. Invalid numbers are flagged for review after import.

Duplicate Handling

Import Option
Action for New Contacts
Action for Existing Contacts

Skip duplicates (keep existing data unchanged)

✅ Added

❌ Left unchanged

Update duplicates (merge new data into existing)

✅ Added

✅ Updated with new data

Allow duplicates (import all as new contacts)

✅ Added

✅ Added again (creates duplicates)

Assign to List Assign all imported contacts to a list. You can select an existing list or type a new name. Contacts can belong to multiple lists (comma-separated).

Clear Existing Contacts Check this option to delete all existing contacts before importing. Useful for replacing your entire contact list.

Tips

  • Empty phone numbers are automatically skipped

  • Duplicates within the same import file are detected and skipped

  • After import, you'll see a summary with counts for imported, updated, skipped, and invalid contacts

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